Genius · OpenServe NoteTakerhas joined the meeting · recordingLive notes"…so we ship the launch Friday, and Maya owns the pricing page…"✓ Summary✓ Decisions✓ Action items
NoteTaker — the free AI meeting notetaker from OpenServe
Genius · OpenServe NoteTakerhas joined the meeting · recordingNoteTaker — the free AI meeting notetaker from OpenServe
Genius joins the call by name, takes the meeting down word for word, and writes the real notes — then does the work that comes after: the follow-up email drafted, the CRM filed, the action items tracked, your team channel briefed. Unlimited, free, for every seat.
100% free — unlimited meetings, no per-seat pricing, no credit card. One OpenServe account unlocks every app in the family.
Transcription runs on our own servers — no third-party AI vendors ever touch your meetings.
No per-seat billing, no minute caps, no trial clock. The category charges $8–20 per user, per month.
NoteTaker is part of the OpenServe family — Docs, Sheets, CRM, Projects, and more, reaching millions across its apps.
Before
Connect Google Calendar or Outlook and every meeting with a video link gets a prepped workspace — title, attendees, join link, agenda scaffold — and the bot joins your Zoom calls on its own.
During
Send the bot into Zoom, capture the meeting tab for Meet, Teams or Webex, or just record the mic — while you type fragments of what matters.
After
One click turns the transcript and your fragments into a summary, key points, decisions, and action items — saved in Drive, shareable by link.
The AI employee
Genius shows up in your Zoom by name, takes the meeting down word for word, then does what a great hire would: writes the real notes, drafts the follow-up email, files the deal in CRM, and briefs your team channel. Everyone on the call meets your free AI notetaker.
Joins by nameTranscribes on our serversWrites the follow-up
Your meeting audio never touches a third-party transcription vendor — we run the speech models ourselves, so it stays between you and us.
Invite an AI character into the meeting — say "hey Eldon…" and it answers out loud, in persona, with its lines folded into the transcript.
After the meeting it drafts the recap email to attendees, files the deal in CRM, sends action items to Projects, and reports back with a Monday digest.
The notes, the follow-up email, the CRM, the action items — Genius starts before your next call, free for every seat.
Hire Genius freeThe real editor, playing a real meeting — the transcript streams in, Polish fires, the notes write themselves, and the follow-up email is drafted before you've left the call.
My notes
pricing freeze → Thursday
Maya owns QA, report Fri
▍
00:12Jordan: Okay — launch review. Maya, where's the homepage?
00:19Maya: Staging as of this morning. QA starts tomorrow.
00:31Jordan: Pricing page is frozen after Thursday, correct?
00:36Sam: Correct — legal signed off an hour ago.
00:48Maya: Then I'll own the QA pass and report Friday.
Homepage is on staging; QA opens tomorrow. Pricing freezes Thursday with legal signed off.
Decisions
Pricing page freezes Thursday · launch review Friday
Action items
✓Maya: run the QA pass, report Friday
✓Sam: publish the signed-off pricing page Thursday
✓Jordan: confirm launch go/no-go Friday 4pm
calendar-connected; the bot carries our name
every transcript is searchable — answers cite the meeting
The pricing page freezes Thursday — legal signed off in the launch review, and Sam publishes it that day.
Launch review · 00:31Pricing sync · Aug 4
Other notetakers stop at the transcript. NoteTaker acts like the colleague who was actually in the meeting.
Summary, decisions, and action items in a sendable email to the attendees — sent through your own Gmail, one tap.
A client call becomes a deal with its company, people, and first activity logged — straight into OpenServe CRM.
Open items land on your Meeting actions board in Projects, with owners — and stay visible until they're done.
A weekly digest of every meeting captured and every action item still open — so nothing quietly dies in a doc.
Same meeting, same transcript, same action items. One of them bills your whole team every month to get it.
NoteTaker is part of the OpenServe suite. The suite offers Pro for heavier AI use across every app — the notetaker itself is a front door we want wide open, so it stays free: unlimited meetings, every seat.
We don't sell it and we don't hand your audio to third-party AI vendors — transcription runs on our own servers (Otter.ai Pro and peers route audio through their clouds). Disconnect and delete any time.
Public list prices, August 2026: Otter.ai Pro $8.33, Fireflies.ai Pro $10, Otter Business $20 — per user, per month, annual billing. Check each vendor for current pricing.
There are solid free solo plans out there (Fathom's, for one). The difference here: NoteTaker is free for your entire team — every seat, unlimited — and the notes feed a full free suite: action items to Projects, deals to CRM, docs in Drive.
For teams
Create a workspace with your name, logo, and colors beside OpenServe's — then invite the team by email. Every meeting's notes land where everyone works, with one free notetaker covering every seat.
Price for unlimited use
OpenServe NoteTaker: Free
·Otter.ai: Pro from $8.33/user/mo
Free-plan minutes
OpenServe NoteTaker: Unlimited
Otter.ai: 300 min/mo, 30 min per meeting
Per-seat billing
OpenServe NoteTaker: Never — free for the whole team
Otter.ai: Every teammate is a paid seat
Bot joins Zoom for you
Otter.ai plan details as publicly listed, August 2026 (annual billing) — check otter.ai for current pricing.
·Otter.ai: Yes
Where your audio is transcribed
OpenServe NoteTaker: Our own servers — no third-party vendors
·Otter.ai: Their cloud
Summary, decisions & action items
OpenServe NoteTaker: Included free
·Otter.ai: Included
Meeting prep from your calendar
OpenServe NoteTaker: Auto note workspace before every meeting
·Otter.ai: —
Does the follow-up work
OpenServe NoteTaker: Recap email, CRM deal, Projects tasks, weekly digest
·Otter.ai: —
Part of a full work suite
OpenServe NoteTaker: Docs, Sheets, Slides, Whiteboard & more
·Otter.ai: Standalone notetaker